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The Watu applications

Software for every part of your organisation

Each Watu application solves one job, and solves it well: payroll, fees, stock, sales, fleets, projects and more. Start with the one that hurts most today. Add others when you are ready, and they work together as WatuERP, posting to one set of books.

Accounting and finance

Books that close on time, every shilling accounted for, and core banking for lenders.

Flagship · Accounting

WatuAccounts

Your books, as easy as they should be

The problem

Month-end takes weeks, VAT returns are a scramble, and the bank statement never matches the books.

The heart of WatuERP. Accounting for any business, in English and Kiswahili, on a computer in your own office.

See WatuAccounts with a partner

Sales and invoicesInvoices with VAT, withholding tax and EFD receipt numbers.

Purchases and billsSupplier bills, part payments and what you owe, always up to date.

BankingBank and mobile-money accounts with reconciliation that actually matches.

Several currenciesTrade in dollars or euros, with the shilling as your base.

Assets and budgetsFixed assets with depreciation, and budgets against actuals.

ReportsTrial balance, income statement and balance sheet, to Excel and PDF.

With WatuERP: every other Watu app posts here: payroll from WatuHRM, sales from WatuPOS and WatuCRM, stock from WatuStock, costs from WatuFleet. One set of books for the whole organisation.

Also in this family

WatuKopesha

Core banking for microfinance and SACCOs

The problem

Loan schedules in spreadsheets, arrears found too late, and Bank of Tanzania reports that take days.

What WatuKopesha does

Individual and group loans, with rescheduling and restructuring
Savings and deposits for every member
Full double-entry accounting and payroll
Bank of Tanzania reporting built in

Sales and customers

Sell faster at the counter, win more deals, and keep customers happy after the sale.

Flagship · Sales

WatuPOS

A till that keeps selling

The problem

Long queues, cash that does not add up at closing, and sales that stop the moment the internet drops.

For every business with a counter: shops and supermarkets, restaurants and bars, pharmacies, hardware stores and wholesalers.

See WatuPOS with a partner

Touch to sellA fast till on a touch screen, laptop or tablet, with any barcode scanner.

Never stopsKeeps selling when the server or the internet is down, and catches up afterwards.

Cash and mobile moneyCash, M-Pesa and other mobile money, with change worked out.

Shifts and cash-upsEvery shift counted, with the difference recorded, not argued about.

Receipts and returnsClear receipts; mistakes voided with a reason, never deleted.

Daily reportsSales by item, by cashier and by shift, every evening.

With WatuERP: each closed shift goes to WatuAccounts by itself, and every item sold comes out of WatuStock.

Also in this family

WatuCRM

Never lose a lead again

The problem

Leads live in WhatsApp chats, quotations in Word, and nobody can say what will close this month.

What WatuCRM does

Leads, companies and contacts in one place
A drag-and-drop sales pipeline your whole team shares
Quotations with VAT in a few clicks
Campaigns, commissions and a reliable sales forecast

WatuService

After-sales service customers notice

The problem

Service visits forgotten, contracts that expire unnoticed, and spare parts nobody can account for.

What WatuService does

A register of every machine installed at your customers
Service contracts with reminders before they lapse
Tickets, technician visits and job cards
The parts each technician used, on every job

HR, people and office

Pay people correctly, know who is at work, run a professional front desk and keep track of every device.

Flagship · HR and payroll

WatuHRM

HR and payroll, right every month

The problem

Payroll takes days in Excel, statutory deductions are worked out by hand, staff queue at HR for payslips, and leave records sit in a drawer.

Ready for any employer, from a parish office to a mine: it comes with sample data for 39 industries so every demonstration looks like your own organisation.

See WatuHRM with a partner

Staff recordsEvery employee, contract, document and history in one place.

PayrollMonthly payroll with Tanzanian statutory deductions, payslips and bank lists, checked before it is approved.

Leave and attendanceLeave requests and balances, with clock-in data from WatuTime.

Loans and claimsStaff loans repaid from salary, and expense claims approved online.

TalentRecruitment, training, performance reviews and discipline.

Self-serviceStaff see their own payslips and request leave from their phone.

With WatuERP: each approved payroll posts to WatuAccounts as a journal, attendance arrives from WatuTime, and staff are shared with WatuVisitor and WatuNet.

Also in this family

WatuTime

Attendance you can trust

The problem

Paper registers, friends clocking in for friends, and arguments every month about overtime.

What WatuTime does

Reads fingerprint and face terminals automatically
Shifts, lateness, absence and overtime worked out for you
Daily and monthly attendance reports per person and department
No more manual registers or disputed hours

WatuVisitor

A professional front desk

The problem

A paper visitor book nobody reads, and no idea who is inside the building right now.

What WatuVisitor does

Register visitors in seconds and print a pass
The host is told the moment their visitor arrives
A clear gate log of who came, when and to see whom
Reports for security and management

WatuNet

Know every device you own

The problem

Nobody knows which laptop is where, who has it, or when the server was last serviced.

What WatuNet does

A register of every computer, printer and network device
Who holds each device, and where it sits
Service history, warranties and licences
A simple map of what is on your network

Operations and supply

Stock, buying, projects, production and vehicles under control.

WatuStock

Stock you can count on

The problem

Stock disappears between the store and the shop, and the count never matches the system.

What WatuStock does

Many stores: warehouses, site stores, shops, vans, a pharmacy
Bins, batches with expiry dates, and serial numbers
Transfers, stock counts and reorder levels
The costing method you choose, with a true stock value

WatuProcure

Buy right, with a full audit trail

The problem

Purchases made without a budget check, quotations lost in e-mail, and bills paid for goods never received.

What WatuProcure does

Annual procurement plan and requisitions checked against budget
Quotations and tenders with a sealed bid box and evaluation
Purchase orders, imports and receiving
A 3-way match before any bill is paid

WatuProjects

Projects that make money

The problem

You find out a project lost money only after it has finished.

What WatuProjects does

Bill of quantities and a cost budget for each project
Timesheets, subcontractors and variations
Payment certificates with retention
Every day: where each project stands against plan and budget

WatuMake

Know what every product really costs

The problem

The factory runs on paper, raw materials vanish, and nobody knows the true cost of a unit.

What WatuMake does

Recipes and bills of materials
Work orders from draft to closed
Output and quality checks at each step
Actual cost of each order compared with the standard

WatuFleet

Every vehicle, every shilling

The problem

Fuel goes missing, services are missed, insurance expires, and nobody knows what each truck really costs.

What WatuFleet does

Fuel, trips, servicing and tyres for every vehicle
Reminders for insurance, licences and inspections
GPS tracking for trucks, buses and cars
The true cost per vehicle and per kilometre

Schools and colleges

The whole school, from the gate to the report card to the parent’s phone.

Flagship · Schools

WatuSchool

The whole school in one system

The problem

Fee balances in exercise books, report cards typed one by one, timetables that clash, and parents always calling to ask.

Runs the whole school on its own computer, with or without internet, in English and Kiswahili, with full accounting and payroll built in.

See WatuSchool with a partner

Students and admissionsAdmissions, classes, promotion, ID cards and the daily register.

Fees that get paidFee structures, receipts, reminders and Lipa kwa Awamu: pay in six, cleared at once.

Exams and resultsExams, NECTA grading, term reports and report cards with comments.

Timetable and lessonsA timetable that never double-books a teacher, and a lesson log.

Library, transport, hostelsBarcoded library, bus routes and boarding register, and hostels.

Accounts and payrollDouble-entry accounting, payroll with statutory deductions, stores and assets.

With the school apps: WatuAttendance, WatuCBT, WatuClinic, WatuCanteen and WatuParent all connect through WatuLink, so each child has one record across the school.

Also in this family

WatuAttendance

Every child counted at the gate

The problem

Registers called by hand every morning, late-comers not noticed, and parents not told when a child is missing.

What WatuAttendance does

Reads face and card terminals at the gate
The first scan of the day becomes the class register
Present or late against your own cut-off time
Staff hours can go to WatuHRM too

WatuCBT

Exams on tablets, marked as they are handed in

The problem

Papers to print, days of marking by hand, and mistakes when marks are copied into the system.

What WatuCBT does

A question bank: one answer, several answers, true or false, short answer
Papers built by hand or at random by topic and difficulty
Pupils sign in with a one-time token; every answer saved as given
Marked instantly; near-miss short answers go to the teacher

WatuClinic

The sick bay, done properly

The problem

Visits written on loose paper, medicines expiring on the shelf, and nobody noticing the child who keeps coming back.

What WatuClinic does

Every visit: complaint, observations and outcome
A child’s history on one screen
Medicine stock by batch and expiry; expired stock can never be given
Patterns by class, so an outbreak is spotted early

WatuCanteen

A cashless canteen parents trust

The problem

Pocket money lost or misspent, cash at the counter, and canteen income nobody can verify.

What WatuCanteen does

Prepaid wallets with a daily spending limit per child
A fast counter till: wallet or cash, change worked out
Cash-ups per shift, with any difference recorded
Stock for items that need it, like books and soap

WatuParent

The school in every parent’s pocket

The problem

Parents queue at the office to ask about fees, attendance and results.

What WatuParent does

Parents sign in with their phone number
Fees owed, attendance, published results, library books and the bus
Pay school fees by mobile money from the phone
Only their own children, and never medical or discipline records

Membership, events, NGOs and churches

For organisations that serve members, run events or report to donors.

Flagship · Membership

WatuMembers

Members, dues and messages, sorted

The problem

Member lists kept in notebooks and old files, nobody sure who is active and up to date, and reaching every member takes too much effort.

For SACCOs and associations, churches and clubs, professional bodies, and any group that keeps a list of members.

See WatuMembers with a partner

Member registerEvery member, with category, branch and contact details in one clean list.

Who is up to dateSee at a glance who is active, who is behind and who has lapsed.

Dues and subscriptionsSubscriptions and contributions with proper receipts.

Reach everyoneSMS and e-mail to all members, or to one group, in minutes.

Meetings and eventsMeetings and events with attendance recorded.

Reports for the boardMembership growth, collections and arrears, ready for the meeting.

With WatuERP: dues and contributions post to WatuAccounts automatically, and events can run in WatuLead.

Also in this family

WatuLead

Events without the chaos

The problem

Registrations spread over paper, calls and chats, no idea who is really coming, and contacts lost the day the event ends.

What WatuLead does

One registration list, from the website, phone or desk
Confirmations and reminders to every participant
Check-in at the door, so you know who really came
Every attendee kept as a contact for the next event

WatuMEAL

Prove your impact to every donor

The problem

Indicators scattered across spreadsheets, and donor reports that take weeks to put together.

What WatuMEAL does

Logframes, indicators and targets per project
Field data collection and beneficiary records
Feedback and complaints from the people you serve
Dashboards and donor-ready reports

WatuChurch

Care for every member of your congregation

The problem

Offerings counted on paper, member records scattered, and pastoral follow-up that slips through.

What WatuChurch does

Congregations, families and members
Giving, pledges and offering counting
Pastoral records and follow-up
Events, groups and communication

Better together

Use one app, or connect them into WatuERP

Every Watu application works perfectly on its own. Connect two or more and they share one customer list, one staff list and one set of books in WatuAccounts: a payroll, a sale, a stock movement or a school fee is entered once and lands in the accounts by itself.

No double typing between departments
One true picture of the whole organisation
Add the next app later, with no migration

See how WatuERP works Ask a partner which apps you need

How to buy

Want one of these apps? Buy it from a partner

Each app, on its own or as part of WatuERP, is priced and sold by certified WatuFlex partners. Pick a partner, see the app on your own work, and get a written quote.

Choose a partner near you, or one who knows your sector.
See a demo on your own processes.
Get a written quote — the price for your size and the apps you need.
Go live: they install, train your staff and support you.

Find a WatuFlex partner Ask a partner for a price

WatuFlex does not sell directly: every licence is sold, installed and supported by a certified partner, so you always have someone local to call.

Watu Lite — free, and genuinely a product

Watu Lite is the Community Edition. It is not a demo, not a trial and not time-limited. You install it on your own computer, put your own data in it, and use it for as long as you like. Most organisations outgrow it, and that is exactly the plan.

In Watu Lite

The real application, with your real data
Runs on your own computer
Local operation with no internet
No expiry, no countdown, no feature clock

In the commercial edition

SMS and payment gateway integration, bought and metered inside the application
Encrypted off-site backup, opened only with your own passphrase
Advanced reporting and AI capabilities
Automated notifications and external integrations
Signed updates and support from engineers who can see your box's health